Traits of a Messy Desk
A while ago my grad school advisor was telling me as story about a meeting he had with some government agency. As a student in a civil engineering program nearly all the projects that we were involved with dealt with the government in some form either directly as a client, or as a stakeholder. This meant that not only did we have to meet with various government agencies frequently, but often times the forward progress or even continued existence of our projects relied heavily on the outcome of those meetings.
Now back to the story, my advisor explained that in this case he was meeting with a representative of some state department of transportation for several hours discussing some aspect of a project they were working on. Remarkably, for the entire duration of the several-hour meeting one of the representative’s co-workers sat nearby at his immaculately organized desk doing nothing save reading the paper. The representative my advisor was meeting with remarked, from behind his rather cluttered desk, that most of his fellow civil servants spent their days in pursuits similar to that of his paper-reading colleague.
Based on this my advisor made a rather valuable observation: If you want to get anything done in a large organization (governmental or otherwise) you need to find the person with the messiest desk. In my, admittedly limited, experience I’ve found this observation to be quite true. I call this phenomenon the concept of the “messiest desk.”
Although I would add at this point that having the “messiest desk” does not always mean that your desk is particularly disorganized. For example, I am the kind of person who is pretty obsessive about cleanliness so my desk isn’t always messy, but it’s rarely clear. As the important priorities pile up there’s a lot of ongoing work, some of which has to be shelved temporarily while I focus on more critical tasks.
Not to say that organization isn’t important. I think every successful person with a “messy desk” would say that they could easily find any particular item on demand if needed. Clearly if your desk is so messy that you can’t find anything effectively then you aren’t being productive. In addition, this doesn’t apply to people who have a lot of useless kitsch in their workspace. The “mess” does not consist of stupid crap, but the elements of ongoing work.
The theory also applies if you don’t even have a desk to begin with. It could cover online or electronic workspaces, or physical workspaces like workbenches, garages or shop floors. Having a “messy desk” indicates that you have a lot of irons in the fire, and that fulfilling important priorities is more important than having your workspace perfectly organized. Rarely do you have time to do both.
So here’s what I look for in a messy desk (you could call them the “traits of the messy desk”) which indicate that a person within a given organization is a good contact to have:
- It isn’t just a mess, there’s at least some sense of organization.
- The mess does not impact productivity.
- The mess is predominately composed of work items (tools, files, reports).
- The elements of the mess are not only work items but current work items, not archived dead project files from 20 years ago.
- The mess is the result of ongoing work using the latest technology feasible, not the result of a refusal to join the 21st century.
- The mess does not smell, that’s just gross.
So what are your thoughts? Do you have a messy desk? If so, what do you look for in a mess that indicates that it’s more than just a mess? If not, then what do you look for as a sign of value in a workspace?